Travel and Accommodation Information



Upon registration, the ASEF team will issue letters of invitation (if required) to all participating delegates. Kindly send a copy of your passport bio data page with the filled-in event registration form to [email protected]


It is your responsibility to ensure you have reviewed the procedures for attaining the correct visa from the country of your passport. Information can be found from local High Commissions or Embassies and Visa agencies.

  • Kindly check visa requirements for your passport at your local High Commission/ Embassy. Citizens of most countries can receive on arrival a single tourist entry visa at the airport in Uganda, Kenya, Tanzania at 50 USD
  • Your passport must also be valid for minimum period of 6 months from date of entry and you will need blank pages for the visas to be inserted.

Note: Foreign nationals wishing to obtain a Rwandan visa should submit their applications to the Rwandan diplomatic missions of their country of residence for processing.


In the case where Rwanda does not have a diplomatic mission or consulate, foreign nationals should request for a visa acceptance letter online, which will be presented on arrival to obtain a visa upon payment of a fee of $30.


Important web links;

Rwanda ;
Zambia ; ,

Travelling between cities

Flights to ASEF events. Delegates are required to make their own travel arrangements to or from all ASEF events.

Airport pickups and car hire can be arranged upon request by Kesy tours and travel
Recommended Airlines.
Rwanda Air;
Kenya Airways;
Precision Air ;

We strongly recommend Air travels between all cities for safety and time however there is a bus service from Uganda to Rwanda USD 20 which takes 9 hours and bus service from Uganda to Kenya USD 35 12 Hours . Contact kesy tours and travel one of our event sponsors for smooth bookings.



There are ASEF partner luxury and budget hotels in all the countries the ASEF events will take place. Check the list of suggested hotels in close proximity of the ASEF venues.

Please contact the hotels directly accommodation bookings and reservations.


Kampala Serena
Sheraton Kampala
Hotel Africana,
Grand Imperial Hotel
Imperial Royal Hotel
Protea Hotel, Kampala
Speke Hotel, Kampala


Serena Hote,l Kigali
Mille Collin, Hotel Kigali
Galaxy Hotel, Kigali
Karisimbi Hote,l Kigali


Serena Hotel, Dar es Salaam
Holiday Inn, Dar es salaam


Protea Hotel, Lusaka


Southern Sun Mayfair, Westlands
Pride Inn Hotel, Westlands
Emerald Hotel, Westlands

Health and Safety

Please also remember to check the travel health advice for the area. A yellow fever certificate is a requirement for travelling to East African countries like Uganda, Kenya, Tanzania and Rwanda. We advise you to contact your local health clinic or doctor for travel advice and information and to make sure you are up to date with any necessary vaccinations.